Sample Coordinator - Amsterdam


Do you have strong administration and time management skills with 0-2 years of work experience? Do you want to be part of an international, dynamic team at a majar fashion brand with its headquarters based in Amsterdam? If you are available to start immediately for 40 hours a week, apply now! Please note, the deadline to apply for this role is Monday June 27th at 10 AM.

The Position:

As a Sample Coordinator, you will be part of the Merchandise Operations team and report directly to the Senior Manager Merchandise Operations. You will be supporting the Sample Specialist through administrative and operational activities within the end-to-end sample process. You will contribute in ensuring on time delivery via order and outbound preparation, continuously monitoring production and creating visibility of goods through reporting and system updates. You will mainly focus on their non-seasonal sample business, but may also need to support on other sample or product data related activities within Merchandise Operations.

You will be working with Excel, PLM, SAP and other tools within the company and communicating with internal and external stakeholders.

Role and Responsibilities:

  • Supporting the Sample Specialist in the full end-to-end sample process from order placement to delivery.

  • A timely placing of purchase orders, Buying Office or vendor follow-up and continuously monitoring and updating sample delivery statuses.

  • Supporting in the shipment and processing of samples orders and aligning with stakeholders involved in the process.

  • Set-up, tracking and maintenance of reporting.

  • Supporting the management of deadlines through building and maintaining strong relationships with the TH labels, central teams, sample warehouse (ESDC), Buying Offices and direct vendors regarding deliveries of samples.

  • Proactively sharing operational knowledge and best practices to participate in team effort to raise working efficiency.

  • Identifying opportunities to improve efficiency of operational activities and tools in sample process.

  • Escalating in case of misaligned or contradicting process flow.

The Ideal Candidate:

  • Max 2 years of related work experience.

  • Fluent in English – additional languages are a plus.

  • Basic to proficient knowledge of MS Excel (V-look up, pivot tables).

  • Analytical and result oriented mind-set.

  • High level of accuracy, problem-solving skills and attention to details.

  • Highly organized with good priority setting skills.

  • Able to work in a demanding environment and under pressure with deadlines (time management).

  • Structured and pro-active working approach.

  • Flexible – no 9 to 6 mentality - in peak periods overtime may be required.

  • Excellent communication skills, both written and verbally.

  • Team player with a hands on mentality and who can work independently.


The European head office of this international fashion & lifestyle brand is based in Amsterdam. The company's style is classic American with a twist. Dynamic, international, and open-minded describes the company's culture at best.


Please note that we agreed with our clients to only introduce them to candidates who already live in the greater Amsterdam area. Although we understand that you are willing to relocate or commute, we have agreed with our client not to accept this as an adequate option.

Are you interested in the position and do you have the required skills and experience. Please send us your CV with a short letter of motivation. You will receive an answer from us within 5-7 working days. For more information please check our website or call us at 020 5738383. We are looking forward to hearing from you!

Bedrijfsnaam: Projob
Contactpersoon: Martina Gerling
Telefoon: 0205738383