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Personal Assistant BU Managing Directors Chemicals

Werkgever: AkzoNobel Specialty Chemicals Datum geplaatst: 09-01-2018 Regio: Amsterdam Datum gewijzigd: 09-01-2018
Functieomschrijving

A busy support role for an accomplished and experienced professional who can act with initiative and discretion

Industries worldwide rely on AkzoNobel’s essential chemistry in the manufacture of everyday products such as paper, plastics, building materials, and personal care items. Building on the dedication of our employees and our shared commitment to safety, sustainability, and open innovation, we have established a world-class business and built strong partnerships with our customers. We operate in over 80 countries around the world and our portfolio of industry leading brands includes Eka, Dissolvine, Trigonox, and Berol.

Within this context, your misison in this newly created role is to provide comprehensive administrative support to two Managing Directors at AkzoNobel Specialty Chemicals. It is essential that you have experience of providing such support at a senior level, and that you are able to act on your own inititiave while embodying the highest levels of confidentiality as you handle sensitive data and information.

Is this a challenge that matches your profile as an open, approachable and helpful team player? Can you professionally represent our company values via a strong customer services orientation and attention to detail? Are you able to work collaboratively with team members to ensure timely, efficient and accurate deliverables? Above all, can you make a real difference within our dynamic, multinational and multicultural business environment? 

If you offer all this and more, we invite you to apply for the position of

Personal Assistant

The role and its responsibilities

This position is located at our offices in Amsterdam, from where you perform a wide variety of activities and ad hoc administrative or coordination tasks.

In particular you are responsible for agenda management and the processing of e-mail, regular mail and other correspondence (in English and Dutch). You also organize meetings and travel, the processing of expense reports, and the administration of vendor payments including the creation of purchase orders, following up on payments and postings as necessary.

Further, you attend team meetings, making and distributing action points and monitoring timely follow up. You also monitor budgets (correct allocation to Projects) and proactively create analyses of run rates, forecast of year-end etc.

Other tasks include the coordination of responses to unsolicited job applications, and the creation and management of a department Share Point site to improve efficiency and reduce e-mail traffic.

Candidate profile

  • To apply for this position you must possess all the following attributes:
  • Minimum Bachelor level education, with a secretarial degree an advantage;
  • At least 3 years of professional experience as a Management Assistant, with knowledge of HR processes an advantage;
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint) and SAP SRM, Concur and similar programs;
  • The project management skills necessary to organize and follow through on actions;
  • Excellent prioritization skills and an ability to independently seek solutions while looking to continuously improve administrative and team processes;
  • The strong communication and interactive skills necessary to work with all levels of the organization, including fluent written and spoken Dutch and English.

Application details

For further information, please contact Samantha Veer, Talent Resourcing Partner, +31 (0)88-010 6789, option 2. Only online applications will be accepted, please go to the vacancy section on www.akzonobel.nl/careers, reference 170005F7, or use the ‘apply’ button. A pre-employment screening may form part of the selection process.

Agency or sales calls are not appreciated

About AkzoNobel Specialty Chemicals 

Industries worldwide rely on our essential chemistry in the manufacture of everyday products such as paper, plastics, building materials, and personal care items. Building on the dedication of our employees and our shared commitment to safety, sustainability, and open innovation, we have established a world-class business and built strong partnerships with our customers. We operate in over 80 countries around the world and our portfolio of industry leading brands includes Eka, Dissolvine, Trigonox, and Berol.

Keywords: Vacancy, Full-Time, Amsterdam, Office Management, Personal Assistent

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